The Annual General Meeting will take place digitally to encourage and include participants from across the world to attend.

Annual General Meeting calling notice

Notice is hereby given that the Annual General Meeting (AGM) of the Chartered Quality Institute will be held virtually on Friday 9 September 2022, 11:00 – 12:00 British Summer Time (BST). 

AGM Agenda 

  1. To receive the minutes of the latest AGM, held on 10 September 2021. 
  2. To receive the annual accounts for the year ending 31 December 2021.  
  3. To receive and adopt the annual report of the Board of Trustees for the year ending 31 December 2021.
  4. To confirm the appointment of the institute’s auditors until the next AGM and to authorise the Board to fix their remuneration. 
  5. To report the composition of the institute’s Board of Trustees and Membership Council for the following year. 
  6. To transact any other business relevant to an AGM, details of which have been received in writing by the director general no later than five working days before the date thereof.  

Vince Desmond, Chief Executive/Director General

Notes to the notice of the AGM

Any proposals for resolution or items of any other business must be lodged in writing with the Chief Executive at [email protected] no later than five working days before the meeting. 

AGM registration and voting details

Who can attend the AGM?  

All CQI members and IRCA certificated auditors are welcome to attend the AGM

How do I register for the AGM?  

Please register by clicking on the ‘Register for the AGM’ button at the bottom of this page. You will be taken to the registration page of our webinar platform, Zoom, as the AGM will be hosted virtually. Please note there is a capacity for 500 members to attend. 

Who can vote?  

Only chartered members (FCQI, MCQI) of the institute are eligible to vote. If you're a chartered member, you'll have the option of registering a proxy vote or voting on the day. We'll send you an email from our AGM platform provider, Mi-Voice.

How can I vote if  I’m attending?  

You will receive an email about voting  two days before the event  from Mi-Voice. If you are eligible to vote and have not received an email detailing how you can vote by that time, please contact  [email protected] 

Am I entitled to a proxy vote?  

Proxy voting has now closed. Voting members (FCQI, MCQI) are entitled to appoint a proxy to exercise all or any of their rights to virtually attend, speak and vote at the meeting. If you are a voting member, you will receive email instructions from Mi-Voice about registering for proxy voting. 

You can only appoint a proxy using the procedures set out in these notes  and through the  Mi-Voice website.  

Does the proxy have to be a member of the institute?  

A proxy does not need to be a member of the institute but must attend the meeting to represent you. Where you appoint as your proxy someone other than the Chair, you are responsible for ensuring that they attend the meeting and are aware of your voting intentions. If you wish your proxy to make any comments on your behalf, you will need to appoint someone other than the Chair and give them the relevant instructions. 

Can I attend if I’ve submitted a proxy vote?  

Appointment of a proxy does not preclude you from attending the meeting and voting in person. If you have appointed a proxy and attend the meeting in person, your proxy appointment will automatically be terminated.